Managing fuel usage to purchase transactions in a busy fleet isn’t just good housekeeping, it’s essential to protecting your bottom line, deterring fraud and ensuring operational integrity.

Anyone responsible for fleet budgeting, procurement or compliance needs to perform regular purchase reconciliation. By matching what your vehicles actually consume against what you've purchased from suppliers, you catch anomalies before they become costly write-offs and maintain confidence in your financial records.

How Nuonic supports the reconciliation process

We help finance and accounts staff to save time in fuel purchase reconciliation through two capabilities:

• 1. Automatic statement reading and alignment* - Our platform reads and combines your fuel statements and purchase files to give you a consistent, unified data set for all fuel types, uses and suppliers. This makes finding transactions easier and allows you to streamline the process of matching physical receipts.

• 2. Comparing your purchase to use* - You can enter your vehicle's activity metrics (such as odometer readings or operating hours), or connect your GPS tracking system to pull this data automatically, and then overlay usage with activity and modelled consumption. This can quickly highlight discrepancies, allowing you to focus on the potential issues faster.

The bottom-line impact

By using smart data-reading tool to enhance your reconciliation process, you can save hours of repetitive effort each month, freeing you up to focus on resolving the outliers and using the data to make better operational decisions.