How to link fuel records to assets

Overview

Upload your fuel statement, review the extracted transactions, and match each statement asset to the correct Nuonic asset before importing the data.

Open Fuel Data Upload.
Upload your fuel statement using Browse Files or drag and drop the file into the upload area.
Wait for the file to appear in Extraction jobs, then open the filename link.
In Document analysis, review the extracted summary, including:

Select Review to open Review Imported Transactions.
In the transactions table, compare Statement Asset with Linked Asset.
For any row that is unmatched or linked incorrectly, select Edit Asset Match and choose the correct asset.
Repeat this for each transaction until the asset links are correct.
Select Review Complete - Import Transactions to finish the import.
Open Fuel Accounting > Acquisition Records and confirm the imported record appears in the list.

Fuel data upload with extraction jobs Shows the upload area and the Extraction jobs table where uploaded files are processed.

Document analysis Shows the extracted fuel summary before reviewing the imported transactions.

Review imported transactions Shows the Statement Asset and Linked Asset columns used to review asset matching.

Edit asset match Shows the asset matching step for correcting or assigning the linked asset.

Acquisition records confirmation Shows the imported acquisition record after the reviewed transactions have been saved.

If a job remains in a pending or approval state, open the row and complete the required review actions.
If a transaction shows New in Linked Asset, use Edit Asset Match before completing the import.
If the imported record does not appear in Acquisition Records, refresh the page and confirm the review step was completed.