How to manage assets

Last updated 28 October 2026

Overview

The Register lists the vehicles and equipment in your fleet. It shows each asset's category, fuel type, FTC calculation method, telematics device, Business Unit and Tags. An asset's details and settings determine how it is represented in fuel tax credit (FTC) reporting.

Prerequisites

  • You are signed in to Nuonic with access to the asset register.

Steps

  1. Select Register in the left sidebar. The summary above the table shows the number of assets and highlights missing FTC details. Search for an asset by name, registration or tag if needed.

    Light-mode Register showing asset summary, search and fleet table

  2. To create an asset, open More actions (the three-dot button above the table) and select New asset. The same menu offers Upload CSV for adding assets in bulk. Export CSV is beside it for downloading the register.

    More actions menu with New asset and Upload CSV

  3. In New asset, complete the Asset details tab. Name, category, fuel type, make, model and registration are marked when needed for FTC. The Current status includes the asset in reporting.

    New asset form showing the Asset details tab and fields required for FTC

  4. Open FTC settings to choose the calculation method and review the asset's fuel settings. If the asset uses GPS apportionment, open Telematics and enter its telematics device ID. Select Save changes when the details are complete.

    New asset Telematics tab showing the Device ID field

    Before adding a new asset: If your account is linked to a telematics system, Nuonic may automatically bring the asset into the Register when GPS activity is received. Check the Register for the asset and its device ID first so you do not create a duplicate.

  5. To update an existing asset, select its row in the Register and open the Asset details tab. Business Units and Tags can also be assigned while creating a new asset.

  6. Open Business Unit to assign the asset to one unit in your business hierarchy. Search for a unit or expand a group to select a more specific unit. To remove an existing assignment, select Clear Business Unit.

    Asset details showing the Business Unit selector, hierarchy and Clear Business Unit option

  7. If the Business Unit you need is not listed, select Create tag at the bottom of the Business Unit menu. Enter the new unit's name, then choose a parent unit if it belongs within an existing part of the hierarchy. Leave Root tag selected for a top-level unit. Select Create to add the unit and select it for this asset.

    Business Unit menu showing the new name, parent unit and Create button

  8. Open Tags to search or expand a group, then tick the tags to assign to the asset. You can select more than one tag. Untick a tag in the list, or select the cross on its chip, to remove it.

    Asset details showing the Tags selector with an assigned tag and other available tags

  9. If the tag you need is not listed, select Create tag at the bottom of the Tags menu. Enter the tag name and, if it belongs in an existing group, choose that group as its parent. Leave Root tag selected for a top-level tag. Select Create to add the tag and select it for this asset.

    Tags menu showing the new tag name, parent group and Create button

  10. Select Save changes to keep the updated assignments. The Register shows the saved Business Unit and Tags for the asset.

    Note: Creating a Business Unit or Tag adds the name to your account immediately. Saving the asset is a separate step that keeps the new assignment on that asset.

Deleting and deactivating an asset

Delete asset removes the asset from the Register. If its linked telematics device records new GPS activity, the asset may reappear in the Register. To deactivate an asset for reporting instead, set its status to Retired and save. A retired asset remains in the Register but is excluded from FTC reporting.

Asset details showing the Retired reporting status and Delete asset action

Troubleshooting

  • If Category, Fuel type, Make, Model or Registration is marked as required for FTC, open the asset and complete that field.
  • If you cannot change an asset's Business Unit or Tags, ask a Client Admin or Vehicle Admin for access.
  • If the register shows No device for a GPS asset, open its Telematics tab and check the device ID supplied by your telematics provider.
  • If an asset should no longer appear in new reporting, change its status to Retired rather than deleting its record. See How to add or remove an asset from your reports.